Policies and Procedures

A-1: Origin and Enabling Legislation

A-2: Mission

A-3: Philosophy

A-4: Vision

A-5: Institutional Improvement Process

A-6: Equal Opportunity and Affirmative Action

A-7: Williamsburg Technical College Area Commission

A-8: Area Commission Code of Conduct

A-9: Administrative Officers

A-10: Development of New or Revised Policies and Procedures

A-11: College Committees

A-12: Student Representation

A-13: Ethics Compliance for Employees and Public Officials

A-14: Institutional Research

A-15: (Reserved – to be developed)

A-16: Substantive Change for Accredited Institutions

B-1: Purchasing

B-2: Payroll

B-3: Documentation of Federal Programs Payroll Charges

B-4: Travel and Subsistence Expenses

B-5: Budget Preparation

B-6: Payment of Student Fees

B-7: Notary Public Services

B-8: Retention and Disposition of Institutional Records

B-9: (Reserved – to be developed)

B-10: Mail

B-11: Investment of Funds

B-12: Auxiliary Services

B-13: Accepted Methods of Payment

B-14: Refund Policy

B-15: Access to Vault

B-16: Check Authorization

B-17: Bookstore Refunds

B-18: Pell Checks and Book Checks

B-19: Four Percent

B-20: Compensation for Adjunct Faculty

C-1: Employment Practices

C-2: (Rescinded Policy)

C-3: Secondary State/Dual Employment

C-4: Classified and Unclassified Employment Compensation

C-5: Faculty Teaching/Work Load and Overload Compensation

C-6: Annual Leave

C-7: Faculty Non-Workdays

C-8: Sick Leave

C-9: Other Leave Types

C-10: Employee Leave Transfer Program

C-11: Holidays

C-12: Hazardous Weather and Emergency Leave

C-13: Employee Performance Management System (EPMS)

C-14: Faculty Performance Management System (FPMS)

C-15: Disciplinary Action

C-16: Non-Discrimination, Anti-Harassment, and Sexual Misconduct

C-17: Grievances and Appeals

C-18: Secondary Employment Outside the College

C-19: Employment of Relatives (Nepotism)

C-20: Reduction in Force

C-21: Retirement

C-22: Solicitation and Distribution

C-23: Employee Development

C-24: Freedom of Information

C-25: Personnel Files

C-26: Overtime Compensation

C-27: Background Checks

C-28: Contagious Diseases, Infections, and Pandemic

C-29: Employee Alcohol/Drug Use

D-1: Curriculum Revision and Review

D-2: Advanced Standing

D-3: Cancellation and Addition of Credit Classes

D-4: Schedule Changes

D-5: Auditing Credit Courses

D-6: Articulation

D-7: Transfer Students

D-8: Trio Program Participation

D-9: Orientation for Teaching Faculty

D-10: Academic Freedom and Responsibility

D-11: Personal Benefit from Instructional Projects

D-12: Instructional Process Management

D-13: Course Syllabus

D-14: Grading System

D-15: Grade Reporting and Grade Changes

D-16: Advisory Committees

D-17: Continuing Education

D-18: Admissions

D-19: Registration

D-20: Student Advisement

D-21: Career Planning and Placement

D-22: Student Code and Grievance Procedure

D-23: Student Attendance

D-24: Academic Probation and Suspension

D-25: Release of Student Academic Information

D-26: Student Financial Aid

D-27: Federal Work Study

D-28: Scholarships

D-29: Graduation Application and Ceremony

D-30: Transcripts

D-31: Alcoholic Beverage/Drug/Smoking Policy

D-32: Student Activities

D-33: Athletic Programs

D-34: Student Assessment of Instruction

D-35: Instruction Program Evaluation

D-36: Status of International Students

D-37: Retention of Student Records

D-38: Maximum Student Load

D-39: Length of Time in Developmental Education

D-40: Data Base Reporting Requirements

D-41: Administrative Withdrawal of Students

D-42: Real Work Policy

D-43: English Fluency

D-44: Reporting and Disclosure of Campus Criminal Activity

D-45: Student’s Permanent Record

D-46: Intellectual Property Rights of Employees and Students

D-47: Appointment of Academic Program Coordinator

D-48: Distance Education

D-49 Campus Hazing Policy

E-1: Fire and Emergency Exit

E-2: Accidents and Medical Emergencies

E-3: Handicapped Facilities

E-4: Scheduling Of Facilities Used By External Agencies

E-5: Internal Room Scheduling

E-6: Equipment Inventory Control

E-7: Media Equipment

E-8: Theft, Damage, Incident, Disturbance

E-9: Safety Program

E-10: Institutional Insurance

E-11: College Vehicles

E-12: Vehicle Parking

E-13: Copying and Copyrights

E-14: Posting of Notices

E-15: Computer Facilities and Services

E-16: Library Services

E-17: Housekeeping

E-18: Security

E-19: Telephone Services

E-20: Campus Visitors

E-21: Faculty/Staff Lounge

E-22: Public Safety

F-1: Recognition of and Compliance with the Freedom of Information Act of 1988

F-2: Dissemination of Information to the Public

F-3: Advertising

F-4: Publications

F-5: (Rescinded Policy)

F-6: Retention of Public Information Files

F-7: Branding and Image

F-8: Gifts to the College

F-9: Externally-Funded Projects

A-5.1: Institutional Improvement Process

A-9.1: Administrative Officers

A-9.2: Organization Chart of the College

A-10.1: Development of New or Revised Policies and Procedures

A-12.1: Student Representation

A-13.1: Requirements for Employees and Public Officials

A-14.1: Institutional Research

A-16.1: Substantive Change for Accredited Institution

B-1.1: Purchasing

B-3.1: Documentation of Federal Programs Payroll Charges

B-4.1: Travel and Subsistence Expenses

B-5.1: Budget Preparation

B-6.1: Payment of Student Fees

B-7.1: Notary Public Services

B-10.1: Mail

B-12.1: Bookstore

B-13.1: Checks – Acceptance and/or Return

B-14.1: Refunds

B-15.1: Access to Vault

B-16.1: Check Authorization

B-18.1: Pell Checks and Book Checks

B-19.1: Four Percent Fee Waiver

B-20.1: Compensation for Adjunct Faculty

C-1.1: Employment Practices

C-1.2: New Employee Orientation

C-3.1: Secondary State/Dual Employment

C-4.1: Classification Plan for Classified Positions and Compensation Plan for Classified Personnel

C-5.1: Faculty Teaching/Work Load and Overload Compensation

C-6.1: Annual Leave

C-7.1: Faculty Non-Workdays

C-8.1: Sick Leave

C-9.1: Other Leave Types

C-10.1: Employee Leave Transfer Program

C-11.1: Holidays

C-12.1: Hazardous Weather and Emergency Leave

C-13.1: Employee Performance Management System (EPMS)

C-14.1: Faculty Performance Management System (FPMS)

C-15.1: Disciplinary Action

C-16.1: Non-Discrimination, Anti-Harassment, and Sexual Misconduct

C-17.1: Grievances and Appeals

C-18.1: Secondary Employment Outside the College

C-20.1: Reduction in Force

C-22.1: Solicitation and Distribution

C-23.1: Employee Development

C-26.1: Overtime Compensation

C-27.1: Background Checks

C-28.1: Contagious Diseases, Infections, and Pandemic

C-29.1: Employee Alcohol/Drug Use

C-30.1: Termination Practices

D-1.1: Curriculum Revision and Review

D-2.1: Advanced Standing

D-3.1: Cancellation and Addition of Credit Classes

D-4.1: Schedule Changes

D-5.1: Auditing Credit Courses

D-6.1: Articulation

D-7.1: Transfer Students

D-8.1: Trio Program Participation

D-9.1: Orientation for Teaching Faculty

D-12.1: Instructional Process Management

D-13.1: Course Syllabus

D-14.1: Grading System

D-14.2: Grade Appeals

D-15.1: Grade Reporting and Grade Changes

D-16.1: Advisory Committees

D-18.1: Admissions

D-19.1: Registration

D-20.1: Student Advisement

D-21.1: Career Planning and Placement

D-22.1: Student Code and Grievance Procedures

D-22.2: Student Code Procedures for Addressing Alleged Acts of Sexual Violence and Sexual Harassment

D-23.1: Student Attendance

D-24.1: Academic Probation and Suspension

D-25.1: Release of Student Academic Information

D-26.1: Student Financial Aid

D-27.1: Federal Work Study

D-28.1: Scholarships

D-29.1: Graduation Application and Ceremony

D-30.1: Transcripts

D-31.1: Alcoholic Beverages/Drugs/Smoking

D-32.1: Student Activities

D-34.1: Student Assessment of Instruction

D-37.1: Retention of Student Records

D-38.1: Maximum Student Load

D-42.1: Real Work

D-43.1: English Fluency

D-46.1: Intellectual Property Rights of Employees and Students

D-47.1: Appointment of Academic Program Coordinator

D-48.1: Distance Education

D-49.1: Campus Hazing

E-1.1: Fire and Emergency Exit

E-2.1: Accidents and Medical Emergencies

E-4.1: Scheduling of Facilities Used by External Agencies

E-5.1: Internal Room Scheduling

E-6.1: Equipment Inventory Control

E-7.1: Media Equipment

E-8.1: Theft, Damage, Incident, Disturbance

E- 9.1 Safety Program

E-10.1: Institutional Insurance

E-11.1: College Vehicles

E-12.1: Vehicle Parking

E-13.1: Copying and Copyrights

E-14.1: Posting of Notices

E-15.1: Computer Facilities and Services

E-16.1: Library Services

E-17.1: Housekeeping

E-18.1: Security

E-19.1: Telephone Services

F-1.1: Recognition of and Compliance with The Freedom of Information Act

F-2.1: Dissemination of Information to the Public

F-3.1: Advertising

F-7.1: Branding and Image

F-8.1: Gifts to the College

F-9.1: Externally-Funded Projects