Financial Aid Process
The costs of postsecondary education can be a significant burden to a family’s budget. The goal of the Financial Aid office is to assist students in meeting their educational costs by providing streamlined access for students choosing a course of study at Williamsburg Technical College. This goal is met by providing the following services:
1. Providing financial program information to prospective students and their families.
2. Assisting students and their families with financial aid application and process.
3. Analyzing eligibility for aid and making financial aid awards.
4. Making every effort to deliver financial aid in a timely manner.
Eligibility to Apply for Financial Aid
Under Ability–to–Benefit Regulations if you do not have a high school diploma, General Educational Development (GED) certificate, or its recognized equivalent, you may become eligible for Federal student aid programs (Title IV funds) by taking the College’s Computer-adaptive Placement Assessment and Support System (COMPASS) and achieving the scores as approved by the United States Department of Education in reading comprehension, sentence skills and arithmetic. The test is administered through the Student Affairs office in Building A. Ability to benefit may also be established by satisfactory completion of six credits that are applicable toward a degree or certificate at the college. Students may not receive Title IV aid for these six hours. A student must be enrolled in a certificate, diploma, or degree program to be eligible for financial aid. Transient students are ineligible for financial aid at WTC. Students in continuing education programs or career development are not eligible for assistance.
How to Apply for Financial Aid
The following applications must be completed before eligibility for financial aid can be determined:
1. Apply for admission to the College through the Admissions Office.
2. Complete a Free Application for Federal Student Aid (FAFSA) at www.FAFSA.ed.gov after January 1 to establish eligibility for the entire academic year beginning with the fall semester. The Williamsburg Technical College code -- 009322 -- and electronic signatures are required. Personal Identification Numbers (PIN) for these signatures may be obtained at www.pin.ed.gov. A Student Aid Report (SAR) will be sent to the student, who must check it for accuracy. Completion of the FAFSA is mandatory in order to be considered for SC Lottery Tuition Assistance monies.
3. Register and submit an interview at the Williamsburg Technical College Virtual Financial Aid Office (VFAO) at williamsburgtech.vfao.com. You must know your Expected Family Contribution (EFC) found on your SAR to complete the VFAO application. You will be contacted by the VFAO with either an award letter or a request for more information. Use the VFAO to submit questions you may have or to review the status of your application. Students MUST maintain an active email address, as all financial aid communication is conducted through email.
4. Once all requirements are met, eligibility is established and the student’s file is complete, financial assistance will be awarded and an award letter will be sent to the student’s email address.
Title IV Financial Aid requires the following:
1. Acceptance by the College into a curriculum.
2. The student has received a high school diploma, or a General Educational Development (GED) certificate, or its recognized equivalent.
3. The student is not in default on any Perkins, Stafford, Plus, Stafford/Ford, Federal Direct Subsidized and unsubsidized loan.
4. No overpayment is owed on any Title IV program funds.
5. The student maintains satisfactory academic progress as defined by the College for financial aid programs.
6. The Financial Aid office has been informed of all awards made to a student by a source outside the college.
Failure to comply with these requirements may significantly alter or eliminate eligibility for aid.
Tuition and Fees
Tuition and fees at Williamsburg Technical College are comparable to the other 16 technical colleges in South Carolina. Tuition and fees are subject to change at any time by action of the State Board for Technical and Comprehensive Education or the WTC Area Commission. Click here for the most up-to-date tuition and fee schedule. No student may reenroll, graduate, receive grades, or receive a transcript of academic record until all indebtedness to the college has been settled. The registration process is not complete until tuition and fees are paid to Business Affairs and the student receives a copy of his/her scheduled classes stamped “paid.”
Tuition for Senior Citizens
Williamsburg Technical College, as a state-supported college under the State Board for Technical and Comprehensive Education, is authorized to permit legal residents of South Carolina who have attained the age of 60 to attend classes for credit or noncredit on a space available basis without the required payment of tuition, provided that they meet all admission requirements and are not receiving compensation as full-time employees.
Deferred Tuition Payment Plan Terms and Conditions
1. The $30 nonrefundable processing fee must be paid by cash, check, debit card that can be run as a credit card, or credit card and cannot be charged to any type of scholarship, sponsorship or financial aid.
2. The plan cannot be used for balances of less than $100.
3. The payment plan is for tuition and fees only.
4. Any type of assistance such as financial aid, scholarship, or sponsorship must be used before any balance of tuition can be charged to the payment plan.
5. The deferred payments may be used by students who have not completed the financial aid process or other authorizations for payment of tuition. Any unpaid classes not covered by the payment plan will be dropped.
6. The tuition can be paid anytime but at least two payments for the amount due must be paid by dates specified by Business Affairs.
7. A late fee of $25 will be charged for each late payment, including students who have not finalized their financial aid, scholarship or sponsorship.
8. Payments will be accelerated for any student who enters into the payment agreement and subsequently receives financial aid, scholarship or sponsorship. All outstanding balances owed, including any late fees, will be deducted before any balance check will be issued to the student.
9. If an account becomes delinquent, it will be placed on a hold status. Registration will not be allowed; future classes already registered will be purged; transcripts and diplomas will not be issued and the student will not be allowed to participate in graduation activities until the account is paid.
10.Once an account becomes delinquent, it will be placed in our regular billing cycle. A student will receive three bills. The third bill informs the student that the account will be turned over to the South Carolina Tax Commission for collection and to a Collection Agency. Collection Agency charges will be added to the bill at this point.
11.After notification of a financial aid award, students should contact Business Affairs to verify their account is paid in full before discontinuing payments.
12.Refunds of tuition and fees are per College policy. Refunds and applicable financial aid will first be used to repay any outstanding balance due.
13.A new Deferred Tuition Payment Plan must be signed if additional classes are added.
Late Registration Fees
Those students who do not complete the registration process during the specified registration period of each semester will pay a $20 late-registration charge.
Returned Check Fee
A $30 service charge will be made on each returned check.
The Federal Pell Grant is a federal program of direct grants to undergraduate students. Analysis of the Free Application for Federal Student Aid (FAFSA) will be used to determine eligibility for all grant programs. Applications are available at www.fafsa.ed.gov and more information may be obtained online or in the Financial Aid Office. You should apply for the Federal Pell Grant a minimum of six weeks prior to the term for which you plan to request financial aid. Federal Supplemental Educational Opportunity Grants (FSEOG) are awarded to students with exceptional financial needs.
The Federal Work-Study Program (FWS) is a federal program designed to expand part-time employment opportunities for students, particularly those from low-income families who are in need of earnings in order to pursue a course of study. The awards are made to eligible students who have demonstrated need and who meet all eligibility criteria per Williamsburg Technical College policy. Work study positions are limited, but every effort is made to find suitable FWS employment for as many eligible students as possible.
South Carolina Need-Based Grants Program
The South Carolina Need-Based Grants (SCNBG) program is a state grant to the undergraduate students who are residents of South Carolina. The grants are available to full- and part-time students, and the award depends upon action by the General Assembly and amounts contingent upon the availability of funds to be appropriated forthe program. Eligibility requirements are available from the Financial Aid office. FSEOG or SCNBG are awarded per institutional policy on a first-come, first-served basis.
South Carolina Education Lottery Tuition Assistance
In accordance with legislation passed in June 2002, students may qualify for South Carolina Education Lottery Tuition Assistance (SLTAP). Eligibility requirements are available from the Financial Aid office. For current amounts of award, go to SC Technical College System lottery tuition information website or visit the WTC Financial Aid office in Room 214, Building A. A student may not receive SLTAP funds for more than one certificate, diploma, or degree earned within a five-year period unless the additional certificate, diploma, or degree constitutes progress in the same field of study.
Community Programs for Financial Assistance
Community programs likely to be sources of financial aid are parent-teacher associations, community scholarship programs, employers of both students and parents, unions, churches and church groups, civic and fraternal groups, and progressive organizations. To locate these sources, visit a high school guidance counselor or search “scholarships” on the internet.