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Academic Load

Students who are enrolled for at least 12 semester hours are considered full-time students. Students enrolled for less than 12 semester hours are considered part-time students. Any student wishing to enroll in more than 18 semester hours must have the approval of the Vice President for Academic Affairs. No student may enroll in more than 21 hours. The course load for students who have been placed on academic probation may be limited in order to encourage students to concentrate their efforts to avoid suspension.


Academic Evaluation

Academic evaluation of student performance will be made on the basis of published criteria. At the beginning of each course, students will be informed of the standards to be used in evaluation. If not provided, students should request this information from the instructor.


Add Period

Students may add additional courses during the approved drop/add period (typically the first week of class) by contacting their academic advisor, who will initiate the proper forms. Classes cannot be added after the drop/add period.


Academic Discipline

The basis for grading will always be the result of the student's achievement. Dishonesty in the preparation or presentation of work for a course will not be tolerated. Details on academic dishonesty are included in the Student Code and Grievance Procedure.


Academic Honors

Students who have made outstanding academic progress will be recognized through the College's President's, Dean's, and Merit Lists. Those students who have developmental courses in a given semester will be excluded from these listings.


President's List

The President's List will be published each term to recognize full-time students who have earned a semester GPA of 4.0. These students will receive a letter of acknowledgment from the College president.


Dean's List

The Dean's List will be published each term naming students who are attending fulltime and have earned a term GPA of 3.5 or better.


Merit List

The Merit List will be published each term to recognize students who are attending part-time and have earned a term GPA of 3.5 or better.


National Dean's List

Students who have qualified for the Dean's List and who have continued, uninterrupted enrollment at the College are eligible to be nominated to the National Dean's List.


Who's Who Among Students in American Junior Colleges

Williamsburg Technical College participates in the annual selection of students who appear in Who's Who Among Students in American Junior Colleges. The selection committee accepts nominations from faculty and staff, which meet the criteria for selection. Guidelines for selection include: scholarship (at least a 3.0 GPA), participation and leadership in academic and extracurricular activities, citizenship, and promise of future success. Students are notified of acceptance by the national headquarters.


Advanced Placement

The College allows advanced standing to place a student beyond the basic course work in a curriculum and allows college credit for properly documented competencies from previous academic study and/or examination.


Williamsburg Technical College will also recognize life or work experience for credit provided that the student meets demonstrated criteria. Details of how a student may establish credit for life or work experience are as follows:


Credit for Work or Public Service

A. In order to consider awarding credit for work or public service, the student is responsible for demonstrating that the work or public service is comprehensive and allows the applicant to demonstrate proficiencies comparable to academic proficiencies and skill levels in the college-level course for which course credit is requested.

B. The student may be awarded a maximum of 10 percent of the credits required for program completion.

C. The student who requests consideration for credit work or public service must meet the following guidelines:

1. The student must be at least 25 years of age;

2. The student must not have been enrolled in a higher education institution for the previous five years;

3. The student must have a minimum of five years of work or public service experience before the credit is awarded;

4. The student must present placement information (SAT, ACT, or COMPASS) to indicate that no remediation is required.

D. Requests for credit for extra-institutional learning shall be submitted, in writing, to the Admissions Office of the College. The Vice President for Academic Affairs and/or appropriate faculty shall coordinate review of the credit. The American Council on Education Guides will be used to determine credit awards. Learning to be evaluated must be in subject areas in which faculty expertise is available or in which expertise can be arranged.

E. In the event of external evaluators being required, the student shall be charged the hourly rate of the evaluator times the number of hours required to complete the evaluation. If credit is awarded, a grade of "E" for exemption is assigned.


Credit by Examination

1. College Entrance Examination Board:

Credit is given to students who score a 3, 4, or 5 on an Advanced Placement Examination of the College Entrance Examination Board (CEEB). A grade of "E" is assigned. Official transcripts or records of such examination scores must be on file at the college before credit will be accepted. Students should be aware that acceptance of these credits by Williamsburg Technical College does not guarantee that a subsequently-attended institution will also accept these credits.


2. College Level Examination Program:

Credit for the College Level Examination Program (CLEP) will be accepted. A score in the fiftieth percentile or higher is necessary for credit to be awarded. A grade of "E" is assigned.


3. Challenge Exam:

Normally students attend class to acquire the requisite knowledge for a college course; however, there may be cases in which students have acquired knowledge or experience equivalent to the course content. In these cases, students may request credit by examination. Students must apply by completing the Request for Credit by Examination form from the Vice President for Academic Affairs before the end of the change of schedule (add/drop) period.


a. To make a request for credit by examination, the student must be registered in the course.

b. The request must be endorsed and approved by the Vice President for Academic Affairs.

c. The request must, either by content or reference, present clear evidence that the applicant has previous training or course work to indicate probable success on a comprehensive examination on the subject matter of the course.

d. The student will attend class until notified of successful completion of the examination.


The instructor must administer the exam during the first five class days of the semester in which application is approved. The instructor will evaluate the exam as either pass or fail. If the examination is passed successfully, the instructor administering the examination will complete the form showing:


a. The student's name and Colleague ID number,

b. The course title and number,

c. Record as pass or fail,

d. Credit hours, and

e. A copy of the examination and the date the examination was administered. The completed form will be submitted to the Vice President for Academic Affairs and will be forwarded to the Registrar upon approval. If the exam is recorded as pass, a grade of "E" is assigned. If the examination is not passed, the student will be treated as a student who did not make application for credit by examination. A request for credit by examination will not be approved for any course taken during the prior semester. Due to the content and methods of instruction, certain courses may not be applicable for credit by examination.


Advanced Placement for Secondary School Work

Williamsburg Technical College has advanced placement agreements with several area high schools to grant college credit for courses in which equivalent course work Academic Information 65 was satisfactorily completed at an area high school or vocational school. Advanced placement may be requested through Williamsburg Technical College/Williamsburg County School District agreements in many subject areas. A grade of "E" is assigned. Information may be obtained through counselors at the college, local high schools or vocational schools.




Academic Freedom and Professional Security


To ensure a program of instruction marked by excellence, the South Carolina Technical College system supports the concept of academic freedom. In the development of knowledge, research endeavors, and creative activities, faculty and students must be free to cultivate a spirit of inquiry and scholarly criticism. Faculty members are entitled to freedom in the classroom in discussing their subject matter, but they shall be careful not to introduce teaching matters which have no relation to their field. Faculty and students must be able to examine ideas in an atmosphere of freedom and confidence and to participate as responsible citizens in community affairs. The Technical College System also recognizes that commitment to every freedom carries with it attendant responsibilities. The faculty members must fulfill their responsibilities to society and to their profession by manifesting competence, professional discretion, and good citizenship. When they speak or write as citizens, they will be free from institutional censorship or discipline, but their special position in the community imposes special obligations. As professional educators, they must remember that the public may judge their profession and their institution by their performance. Hence, they should at all times be accurate, exercise appropriate restraint, show respect for the opinions of others, and make every effort to indicate that they are not speaking on behalf of the College. At no time shall principles of academic freedom prevent the College from making proper efforts to assure the best possible instruction for all students in accordance with the objectives of the institution. Where there are conflicts or inconsistencies between this procedure and the Ethics Act of 1991, the provisions of the Ethics Act will take precedence. Information taken from the South Carolina State Board for Technical and Comprehensive Education Policy 8-0-101.



Appeals Process



Students who wish to appeal the withholding of payments due to unsatisfactory progress may submit a letter stating reason(s) for delay in progress to the Student Affairs office. The Appeals Committee (consisting of the Vice President for Student Affairs, the Vice President for Academic Affairs, and the Vice President for Business Affairs will review the appeal and contact the student as soon as possible concerning their decision.




The College operates on the semester hour system, and the following symbols are used in grading:

A = Excellent, (4 grade points).


B = Above Average, (3 grade points).


C = Average, (2 grade points).


D = Passing, (1 grade point).


F = Failure (no grade points). The minimum course requirements were not met. Credits attempted will be used in GPA calculation.


I = Incomplete (no grade points). The student has not met course objectives and must remove the I grade by the 10th class day of the semester immediately following; otherwise the incomplete will be changed to an F.


W = Withdrawal prior to the fifth class of the semester.


WP = Withdrawal while passing. This will not appear as credit attempted.


WF = Withdrawal while failing computes as an F and will appear as credit attempted.


AU = Audit; not computed in the GPA.


TR = Credit transferred from another postsecondary institution (grades below C will not be accepted). These grades will not be used in the calculation of the GPA.


E = Exemption (no grade points). The student was granted advanced placement through CLEP, AP exam, challenge exam, secondary school curriculum or experiencial learning.


U = Unsatisfactory. U does not affect GPA calculations, earn institutional credit hours or CEU's, and generates no grade points.


S = Satisfactory. S does earn institutional credit hours or CEUs, but does not affect GPA calculations and generates no grade points. (Effective Fall 2008 the grades S, U, and SC will no longer be used in Developmental Studies but may still be used in Continuing Education.)


The College uses a grade system to measure academic progress. Each grade received is assigned a grade point value (A=4, B=3, C=2, D=1, F=0). This grade point value is multiplied by the credit hours of the course to determine the grade point earned for that course. The grade points earned in each course are added together, and that total is divided by the total credit hours attempted. This determines the grade point average (GPA), which is the measure of the progress a student is making towards successful completion of a degree, diploma, or certificate program. A grade of A in a three-hour course (4 credits x 3 hours) will equal 12 earned quality points. The semester GPA and cumulative GPA are computed by totaling the number of hours attempted. Grades will be available for viewing at www.wiltech.edu  and clicking on the WebAdvisor link.


Developmental Studies (DVS) Grading System

Grades with an asterisk (*) earn institutional credit hours but do not affect GPA calculations and generate no grade points. Developmental Studies grades are as follows:


A* = Excellent

B* = Above Average

C* = Average

D* = Below Average

F* = Failure


Grade Appeals

Final grades may not be appealed except in cases where the student feels a calculation error may have occurred. Appeals must be made first to the instructor within 10 calendar days of the semester following the grade in question. If not resolved with the instructor, see the Vice President for Academic Affairs. After the 10-day period, no administrative remedy exists.



The College will sponsor a graduation ceremony once a year, normally after spring semester ends in May. Students who are eligible for graduation must file a graduation application with the Office of Student Affairs during the semester they expect to complete their course of study. All candidates for degrees, diplomas, and certificates are encouraged to be present at the graduation exercise.


Graduation Requirements

Requirements in course work for graduation vary with the program of study. The student is responsible for fulfilling the following requirements set forth by the College:


1. achieve at least a 2.0 GPA in all work applicable to the program;

2. complete the course work and the required number of credits;

3. fulfill all financial obligations to the College;

4. file a graduation application with Student Affairs before the semester the student expects to complete his/her course of study;

5. successfully complete at least 25 percent of the overall course work from Williamsburg Technical College to earn a certificate, diploma, or degree from Williamsburg Technical College.




Health Services and First Aid


Williamsburg Technical College is a commuter institution; therefore, infirmary facilities are not provided. Basic first aid for minor injuries is available, and first aid kits are located in various departments of the College. Major illness or injury will be treated by health professionals. The campus is located adjacent to Williamsburg Regional Hospital.


Each student is covered by accident insurance at no additional cost. This group insurance covers the student while on campus and during college-sponsored group travel. Injuries must be reported to the Vice President for Student Affairs within 48 hours from the time of the accident. Insurance claim forms are available in the Student Affairs division.




Policy for Ownership of Student Work



It is the policy of Williamsburg Technical College that intellectual property created by students in the course of study or research at WTC remains the joint property of the student(s) and the college. To that end, both students and the College will maintain ownership, broadcast rights, property rights, patents, and copyrights for all materials developed using college property and materials and/or in conjunction with student coursework and/or student organization activities including, but not limited to, video, audio, print, and computer-based products.




Referral Services


Staff of the Student Affairs division will provide student referrals to other agencies as deemed necessary. The College maintains a working relationship with area human services agencies which permits the students to receive prompt and accurate information. For more information about the scope of services of other area agencies, see a member Student Affairs staff or a counselor.




Academic Probation

A student pursuing an associate degree, diploma or certificate program is considered to be in serious academic difficulty if the student fails to pass at least one half of the credit hours attempted and if the student's GPA falls below the following levels:

Percentage of Hours Attempted/Minimum GPA


25 / 1.50


50 / 1.80


100 / 2.00


Students receiving financial aid must meet minimum GPA requirements as stated in the Financial Aid Satisfactory Progress policy.


Academic Suspension

Any student who is in the status of academic probation as defined above for two consecutive semesters will be placed on academic suspension and will not be allowed to enroll in any courses the following semester.


Nonacademic Suspension

A student suspended from the College for nonacademic reasons will be notified in writing of the length of suspension. For violation of conduct (see Student Code), the instructor will temporarily dismiss the student from class and refer the matter to the Vice President for Student Affairs who will initiate nonacademic suspension.





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Williamsburg Technical College, 601 Martin Luther King, Jr., Avenue, Kingstree, SC 29556     843.355.4110


Employee and applicant inquiries concerning the federal laws and their application to the College may be directed to the Vice President for Business Affairs , WTC, 601 MLK Jr. Avenue, Kingstree, SC 29556 843.355.4117, who will serve as the College’s Section 504, Title II, and Title IX Coordinator.


WTC shall not discriminate in employment or personnel decisions or in student admissions or in student decisions, or in all other segments of the College community on the basis of race, color, sex, age, national or ethnic origin, religion, disability, ancestry, political affiliation, pregnancy, marital status or unfavorable discharge from military service, in the educational programs and activities which it operates, and the College is prohibited from discrimination in such manner by applicable laws. Practices and requirements for non-discrimination extend to the enrollment of students in programs and activities of the College and employment by the College. Employee and applicant inquiries concerning the federal laws and their application to the College may be directed to the Vice President for Business Affairs , WTC, 601 MLK Jr. Avenue, Kingstree, SC 29556 843.355.4117, who will serve as the College's Section 504, Title II, and Title IX Coordinator. Student and prospective student inquiries concerning the federal laws and their application to the College or any student decision may be directed to Associate Vice President for Student Affairs,  WTC, 601 MLK Jr. Avenue, Kingstree, SC 29556 843.355.4162, who will serve as the College’s Section 504, Title II, and Title IV Coordinator.

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