WILLIAMSBURG TECHNICAL COLLEGE

Institutional Characteristics Component

Student Activities

Student Government Association

The Williamsburg Technical College Student Government Association (SGA) is the official organization for coordinating student activities on campus. The president of the SGA serves as the student representative to the College. The association is composed of all students enrolled in diploma, degree, career development, and certificate programs at WTC. Its function is to ensure that open communications are maintained between students and the administration. Executive officers, program representatives, and alternates are elected to the SGA council. Students are encouraged to participate in the elections and activities of the Student Government Association. Throughout the year, the Student Government Association sponsors programs of general interest and encourages student participation in them.

Clubs and Organizations

Students desiring to form clubs or organizations on campus may follow these steps:

1. Obtain a minimum of 10 prospective members.

2. Obtain a faculty or staff advisor.

3. Submit a request to organize, signed by the members, and the agreement of the faculty/staff advisor to the Dean of Student Services.

4. Receive written approval of the request from the SGA executive council and the College administration. After approval of the organization, a constitution and membership list must be submitted within three weeks.

According to policies of the State Board for Technical and Comprehensive Education, organizations whose objectives are strictly social in nature cannot be approved.

All student activities must be approved by the Student Services division. This approval is necessary before an organization may put an item on the master calendar, reserve facilities for a meeting, or have an announcement placed on the bulletin board.

All student fundraising projects must be first approved by the Dean of Student Services. Complete plans, including planned use of money, should be submitted in writing to the Dean of Student Services. On-campus fundraising projects will not be approved unless they are for the purpose of raising money for necessary club expenses or for a project benefiting students. Off-campus fundraising projects must be also approved by the Director of Development and Public Relations to ensure that Foundation fundraising efforts are not jeopardized by other endeavors. A list of all businesses to be solicited, the amounts to be requested and the purpose for which the money will be used must be submitted to the Director of Development and Public Relations before any solicitation can occur.

Invitation to special speakers, entertainers, etc., must be approved by the Dean of Student Services prior to issuing an invitation to such groups or persons. The use of campus facilities by students must be cleared with the Student Services division.

Only clubs and organizations chartered by the Student Government Association and approved by the Dean of Student Services and the President will be permitted to function on campus. All organizations and clubs must have a faculty advisor approved by the Dean of Student Services.

Americans with Disabilities Act (ADA) Student Policy

Williamsburg Technical College is committed to the achievement of maximum human potential. In keeping with this, the College fully supports and complies with the Americans with Disabilities Act (ADA). The College endeavors to provide students, employees, and the community any opportunity for success with as few deterrents as possible. The College also strives to create a welcoming environment and will work in good faith to meet the needs of all populations.

The following procedures are in place at the College to assist anyone with needs for accommodations and/or with general concerns covered by the ADA.

ADA Accommodations

An appointment with the Director of Admissions or the Dean of Student Services,

located in the Department of Student Services, is strongly recommended for students

with disabilities. Adherence to the following procedures insures the best possible

service the institution can provide.

New Applicants

1. Students are responsible for providing the appropriate documentation of their

disabilities to the Director of Admissions or Dean of Student Services.

2. Students should schedule an appointment to take the COMPASS placement test so

that classes at the appropriate level may be assigned. If accommodations need

to be made for the placement test, students should notify the Director of

Admissions at least one week prior to the testing date. Documentation should

be brought to this meeting, if it has not been submitted previously.

Documentation must be on file and the necessary paperwork completed before

accommodations can be made.

3. New applicants should note the date(s) for early registration or call the Director of

Admissions to obtain this information. Upon enrolling in courses, each

instructor will be notified and be required to sign an Accommodations

Compliance form.

Returning Students

1. Students should note the date(s) for early registration or call the Director of

Admissions to obtain this information.

2. Students should schedule an appointment with the Director of Admissions or Dean

of Student Services each semester to complete an Accommodation Request

form before Accommodations Compliance forms are forwarded to instructors.

Career Planning and Placement

Job placement assistance is available for graduates, employers and students. The purpose of the job placement service is to facilitate the employment of graduates into jobs that match their career goals.

To receive placement services, a student should complete a placement application in the Career Planning and Placement Center (CPPC) in the Student Services division of the College. Students should register with the CPPC one semester prior to graduation.

Job listings are posted on a designated bulletin board in the Administration Building (building A). A counselor is available during regular college hours and additional hours are available by appointment.

A variety of resources are available for student use. Workshops are held periodically to provide training in the areas of job search strategy, resume composition, interviewing skills and job attitude development. There is no charge for the services provided.

Transferring Credit to Williamsburg Technical College

1. Williamsburg Technical College will recognize course work from other

postsecondary institutions. Courses accepted for transfer must closely parallel the

courses offered by Williamsburg Technical College. If credit for transfer is from an

institution which is not regionally accredited, the student may be required to provide

a course syllabus for each course demonstrating appropriate level, content,

comparability, and program relevance.

2. The College will accept in transfer only a course for which a grade of C or better has been earned.

3. To receive acceptance of credits, applicants for transfer must submit an official

transcript of prior course work from each institution attended.

a. To be eligible for transfer credit, applicants must meet all admission criteria of the

College.

b. Credits must appear on an official transcript from the granting institution; a copy of the transcript(s) must be filed in the records office at the College.

4. Transfer students who wish to earn an associate degree at Williamsburg Technical

College must successfully complete 25 percent of required hours of the degree

program at Williamsburg Technical College.

a. If the credit hours for a parallel course are less than those granted by the College,

the course will not be accepted for transfer.

b. If the credit hours for the course are more than those granted by the College, the credits will be accepted at the same level as those of Williamsburg Technical

College.

5. All credit hours for transferred courses must be converted to semester hours.

6. The grades for credits obtained at other schools are not computed in the GPA.

a. Credit hours will apply toward the total required for graduation. Only hours earned

at Williamsburg Technical College will apply toward the 2.0 GPA graduation

requirement.

b. The transfer student’s transcript will reflect the number of credits as a TR in the

grade column.

c. The transcript evaluation form will be maintained as part of the student’s records.

d. The transcript evaluator will notify the student of the credits accepted for transfer

within 30 days of receipt of the official transcript. The notification will be in the form

of a letter and a copy of the transcript evaluation form. The student may appeal the

decision of acceptability in writing to the transcript evaluator in accordance with the

Family Education Rights Privacy Act.